This privacy notice describes how pladis companies collect and processes personal data about you if you apply for employment with us, including through the pladis online recruitment system and careers page, as well as by third party agencies and recruiters on behalf of candidates. Personal data is information, or a combination of pieces of information, that could identify you.
The privacy notice applies to all pladis companies worldwide and should be read with the Local Schedules which describe variations for individual countries or companies where applicable.
We collect personal data from you directly and from other sources to process your applications. We may be required by law to collect certain personal data about you for recruitment purposes, or because of our position as a prospective employer. We will inform you at the time data is collected whether certain data is compulsory and the consequences of the failure to provide such data.
The categories of personal data that we collect directly from you for the purpose of processing your employment application can include:
The categories of personal data that we may collect about you from other sources for the purpose of processing your employment application can include:
Your application for employment with us will result in personal data being generated by us. Examples include:
If you attend our premises, then we may use recorded CCTV to manage and monitor security and safety.
We do not process special categories of personal data (also known as sensitive personal data) about you except where there is a legal reason to do so either as part of your application for employment, where we are under an obligation to process that data, or where you have provided explicit consent for us to do so. We may process biometric identifiers (e.g. photographs) for identification purposes to maintain security and safety.
Details of additional special categories of personal data which may be processed during your application for employment are provided in the Local Schedule.
Should we need to use personal data for other purposes, we will ensure we have a legal basis to do so, which will normally require us to obtain your consent.
We must have a legal basis to process personal data about you. In most cases the legal basis will be one of the following:
Where required to do so we may obtain your explicit consent for processing, for example, if we need to process some special categories of personal data as part of your application for employment. If we ask for your consent to process personal data about you, you may withdraw your consent at any time.
We may use automated systems to support our evaluation of your personal strengths and predict risks or outcomes when we assess your suitability for a role. We carry out this processing to ensure that we treat all prospective employees fairly when assessing eligibility for a role. We base the decisions made by our recruitment teams on criteria explained at the time that you apply for a role, and we do not rely solely upon automated decision-making in our recruitment processes.
We may share personal data about you with third parties, including those in other jurisdictions, under the following circumstances:
In some instances, personal data may be processed in countries outside the European Union that are not regarded as ensuring an adequate level of protection for personal data. For all personal data sharing we ensure that we have a lawful basis for the transfer and use appropriate legal and technical safeguards to ensure that the data is adequately protected.
We process personal data for no longer than the purposes for which it is required, or where we are under an obligation to do so, for example payroll data retained for tax reporting purposes. If you are not successful in obtaining employment with us, we may retain details of your application for a limited period for the purpose of resolving queries or complaints. Our records retention policy and schedules define the period of storage of personal data.
We apply appropriate technical and organisational measures to ensure the security of personal data under our control. These measures are aimed at assuring the ongoing confidentiality, integrity, availability and accountability for use of personal data. We regularly evaluate these measures to maintain the security of the processing.
You have certain rights over personal data we process about you. You may ask us to:
To exercise any of these rights, please contact us using the details in the schedule for your country of employment.
We are committed to working with you to obtain a fair resolution of any complaint or concern about personal data processing. You have the right to make a complaint to a supervisory authority in the country where you work, reside or where the subject matter of your complaint arose.
We may modify or update this privacy notice from time to time and will notify you if it has a material effect upon how we process personal data about you.
Details of how to contact us are contained in your Local Schedule. Alternatively, you may contact our Global Data Protection Controller at firstname.lastname@example.org.
To view the UK&I Local schedule please click here.
21 October 2019